A trading system that knows true cost per unit — while the goods are still at sea
Many importers price from the invoice value alone, discovering later how much freight, duty, and clearance ate the margin. We build systems that roll every expense into a true landed cost per unit, track every shipment, keep documents complete, and show the real profit of every container, product, and customer.
- True unit cost
- goods, freight, duty, and clearance — fully allocated
- Every container
- each shipment's status from PO to warehouse
- Documents complete
- PI, CI, PL, BL for every shipment in one place
- 10+ yrs
- cross-industry experience
The short answer
What must an import-export system answer that plain accounting cannot?
An import-export business must know true landed cost per shipment — goods plus every layer of freight, duty, and fees to the warehouse — and split trading margin from currency gain or loss. Baht-only books can answer neither, leaving the business blind to which container really earned and how much profit vanished at the exchange table.
Key facts
- Landed cost per shipment includes every layer to the warehouse, not the invoice price
- Trading margin and currency gain/loss belong on separate lines
- The rate that matters is payment day's, not agreement day's
- Traceable import documents are the entry condition for large formal buyers
Last reviewed:
PO to sold-through
A system covering PO to the last unit sold
Every part is designed to reveal true costs, keep goods moving, and make every container's profit clear.
Overseas purchase orders
POs per supplier with terms, currency, and delivery dates — every order trackable.
Landed cost per shipment
Goods, freight, insurance, duty, and clearance allocated into a true per-unit cost automatically.
Shipment tracking
Every container staged from order confirmed, on vessel, at port, cleared, to in-warehouse — all on one page.
Trade documents in one place
PI, CI, packing lists, BL, and customs entries filed per shipment — found instantly when the broker or revenue office asks.
Multi-currency
Buy in dollars or yuan, sell in baht — actual exchange rates recorded per transaction, so profit never drifts.
Stock including in-transit
See warehouse stock and goods on the water with arrival dates — sell ahead with confidence.
Sales & allocation
Customer orders matched to warehouse stock or incoming containers — key customers reserved first.
Profit per container, product, customer
See which shipments, products, and customers truly profit after every cost is counted.
Excel files + email threads
- Per-unit cost computed at month-end, or never
- Container status chased through broker threads
- Documents scattered across inboxes
- Exchange rates guessed at a mid-rate
- Sales can't see what's on the water
A system connecting every container
- Landed cost per unit the moment a shipment closes
- Every container's status on one page
- Every shipment's documents in one place
- Actual exchange rates recorded per transaction
- Stock includes incoming goods — sell ahead safely
Common situations
Situations importers often face, and what changes with a system
Real trading situations, and what the system is designed to help with.
Prices set from invoice value — freight and duty leave almost nothing
The system allocates every shipment expense into per-unit cost the moment the container closes. Selling prices come from true landed cost, not the invoice — so planned margin becomes actual margin.
The container arrived three days ago — you learn when the broker chases documents
Every shipment carries its status and timeline, with documents ready before arrival — cutting the port storage and demurrage paid for nothing but unready paperwork.
Sales takes orders against stock already sold — or forgets goods on the water
Stock shows available, reserved, and incoming with arrival dates — one picture for the whole sales team, so promises to customers rest on real data.
Why import margins fall short
Why import margins fall short of the plan
Trading margins thin out along the way — uncounted expenses, moving exchange rates, and goods sitting longer than planned. A good system counts every baht in between, before the price is set.
Request an initial assessmentThe invoice price is not the cost
Freight, duty, insurance, and clearance can add tens of percent. Landed cost per unit is the only number prices should be set from.
Exchange rates are invisible profit
Buying one day and paying another, the rate difference silently adds or removes margin. Recording actual rates per transaction makes that effect visible.
Every day goods sit, the meter runs
Port storage, warehousing, and the interest on cash locked in a container run daily. Seeing timelines ahead keeps goods flowing.
Complete data makes ordering and selling confident
Knowing true costs, incoming goods, and per-customer profit turns the next container and the next big order into arithmetic — not nerve.
FAQ
Questions import-export owners ask most
The trading and landed-cost questions we hear most often.
What is landed cost, and why compute it per unit?
It's the full cost of goods reaching your warehouse — goods, freight, insurance, duty, and clearance. Allocating it per unit lets you price and measure profit from reality: the same product in two containers can carry very different costs.
How is this different from an Excel file per shipment?
Excel gets done per container when there's time. The system attaches expenses to the shipment as they occur, allocates per unit automatically, and keeps every container comparable over time — showing cost trends per product and supplier.
Can it connect to our broker or accounting system?
Yes. Statuses and documents from the broker record straight onto the shipment, and purchase/sales bills flow into your existing accounting — nothing keyed twice, and the books close on the same costs sales uses for pricing.
We buy in several currencies — how is that handled?
Every PO and payment records its currency and the actual rate on the transaction date. The system converts to baht for true costs and profit, including each shipment's exchange gain or loss.
We're small — a container or two a month. Worth it?
Yes. A small business is hurt more by one losing container than a large one. Knowing true landed cost from the first container sharpens pricing and supplier choices, and the system starts small and scales with your volume.
Learn more
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Want every container's true profit before you price? Get a free assessment
We'll review your current ordering, costing, and documents, find where margin leaks or goods stall, and propose a system sized to your container volume — no obligation.
Chiang Mai team — we understand real import-export and trade-document work.