A wholesale system that knows who owes what, when it's due, and which customers truly profit
Wholesale businesses sell well — but cash gets stuck in receivables, paper bills, and prices negotiated differently for everyone. We build systems that manage the whole cycle: per-customer prices, credit limits, cycle billing and collection, and multi-warehouse stock — so growing sales become cash that actually returns.
- Every balance
- each debtor's amount and due date, clearly visible
- No missed bills
- billing and collection on each customer's cycle
- Right price
- tiers bound to customers — never sold at the wrong price
- 10+ yrs
- cross-industry experience
The short answer
What must a wholesale B2B system have that retail systems don't?
Wholesale needs what retail never does: tiered pricing by customer type, per-account credit limits, billing cycles, and aged receivables. A wholesaler's margin is decided by credit control and by knowing real profit per shop after delivery costs and the cost of money sunk in credit — all of which must come from one system whose numbers agree.
Key facts
- Tiered prices bind to customer types, not to a salesperson's memory
- Per-account credit ceilings warn before an over-limit invoice opens
- Aged receivables are the core collection tool
- Real profit per shop nets off delivery runs and the cost of credit-sunk cash
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The full credit-sales cycle
A system covering order-in to cash-back-in-the-bank
Every part is designed for confident credit sales and cash that cycles back on schedule.
Per-customer price tiers
Wholesale, dealer, and project prices bound to each customer — sales always pulls the right one.
B2B orders & quotations
Repeat orders for regulars in a few clicks; quotations convert straight into sales bills.
Credit limits per account
Set limits and terms per customer; the system warns before selling past the limit to heavy debtors.
Cycle billing
Each customer's billing and collection cycle tracked; the system assembles bills and documents for every appointment.
Receivables & aging
Outstanding balances split by age; overdue accounts flagged for follow-up before debt grows old.
Multi-warehouse stock
Which warehouse, which truck, how much left — complete visibility with auditable transfers.
Van-sales / rep app
Field teams open orders, check on-truck stock, and see the customer's balance on the spot from mobile.
True profit per customer
Prices given, discounts, freebies, and delivery cost combined — see who truly profits and who just looks big.
Paper bills + a debtors notebook
- Each customer's balance dug out of a bill file
- Billing rounds live in the biller's memory
- Agreed prices live in chat threads and heads
- Selling more to heavy debtors without knowing
- Sales per customer known; profit per customer unknown
A system managing the whole cycle
- Every account's balance and due date on one page
- Bills assembled automatically per customer's cycle
- Per-customer prices load themselves at billing
- Warnings before any sale past a credit limit
- True per-customer profit, discounts and delivery included
Common situations
Situations wholesale businesses often face, and what changes with a system
Real wholesale situations, and what the system is designed to help with.
Sales grow every month, but the bank balance doesn't follow
Aging reports split balances by age and flag overdue accounts, so collection runs systematically every week — and credit limits stop new sales to accounts already deep in arrears.
A major customer's billing round slips — payment moves out a whole month
Every customer's billing cycle lives in the system; when a round comes due, the bills and documents are assembled and ready. No round slips because someone forgot, and cash arrives as planned.
Sales can't remember every negotiated price — some bills go out below the agreed rate
Each customer's prices and terms are bound in the system: open a bill and the right price loads itself. Special discounts require approval, so margin stops leaking through memory.
Why sales grow but cash shrinks
Why sales grow while cash gets tighter every month
In wholesale, a sale isn't money until it's collected. A good system gives every baht that leaves a clear, traceable path back into the bank.
Request a free Workflow AuditCredit is your money in someone else's hands
Every credit bill is cash not yet returned. Limits and aging show how much is out, with whom, and who to follow first.
A missed billing round is free interest given away
Every late billing round delays the whole collection cycle while your costs are already paid. The system keeps every round on time.
Big revenue isn't big profit
A large account that negotiates hard, takes freebies, and pays slow can profit less than a mid-size one that pays on time. Per-account numbers let you negotiate from data.
Memory is not a system
Prices, terms, and billing rounds held by a few people are a risk the day they're away. The system makes those terms belong to the business.
FAQ
Questions wholesale owners ask most
The wholesale and credit-sales questions we hear most often.
How is a wholesale system different from retail POS?
POS is built for cash sales at a counter, bill by bill. Wholesale runs on credit, per-account prices, billing cycles, and receivables — so the system must manage the whole cash cycle, not just record sales.
How does it control receivables and credit limits?
Limits and terms are set per customer. The system shows balances by age, flags overdue accounts, and warns the moment a new bill would exceed a full credit line — every credit decision gets data behind it.
Our van-sales team is on the road all day — how do they use it?
Reps use a mobile app: open orders, check on-truck stock, and see each customer's prices and outstanding balance on the spot. Data syncs to the central system in real time, so the office sees every truck's sales during the day.
Can it connect to our existing accounting system?
Yes. Sales bills, billing statements, and payments flow into the accounting system you already use — nothing keyed twice, and accounting closes the period from the same data as sales.
We've run on paper bills for years — where do we start?
Start at the sharpest pain — usually receivables and billing cycles — by loading current customers and balances into the system, then extend to prices, stock, and van sales. The team adapts step by step without disrupting sales.
Learn more
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Want sales that become real cash? Start with a free Workflow Audit
We'll look at where your money sits in the credit cycle today, and which system will keep bills on schedule, receivables followed, and per-customer profit clear.
Chiang Mai team — we understand real wholesale and van-sales work.