Management software for rental buildings and juristic-person operations on large projects
Unit register, leases, common-area fees, invoicing, payments, maintenance requests, and receivables in one system that all reference the same register. Building managers see every unit's status instantly, and the committee sees the same numbers the operating team works from.
- Every unit
- one register of units, tenants, and co-owners
- On schedule
- rent and common-area invoices generate themselves
- Aged
- receivables reporting you can actually chase from
- Per asset
- service history and preventive maintenance plans
The short answer
What should building and juristic-person management software actually do?
Workable building and juristic-person software covers five things: a register of units and their tenants or co-owners; leases with renewal and expiry dates; scheduled invoicing for rent and common-area fees; payment recording with an aged receivables report; and maintenance requests with a service history per asset. All five must reference the same unit register, or the numbers stop agreeing.
Key facts
- One unit register underpins leases, invoices, and maintenance alike
- Common-area fee invoices generate on schedule, prorated by unit area
- An aged receivables report is the core tool for chasing arrears
- Service history attaches to the asset, not the reporter, so it supports planning
Last reviewed:
What the system handles
What the system handles
Every part references the same unit register, so the numbers agree at the source.
Unit & occupant register
Unit plan, floor area, tenant or co-owner, and the history of who held it.
Leases & renewals
Terms, rent, deposits, expiry dates, and advance reminders before a lease lapses.
Rent & common-area fees
Calculated by area or a set rate, invoiced on schedule instead of one at a time.
Water & electricity meters
Readings per cycle, usage calculated, and rolled into the same invoice.
Payments & receivables
Record payments, issue receipts, and report arrears by age and by unit.
Maintenance requests
Take requests, assign technicians, track status, and keep history per asset.
Common areas & notices
Facility bookings, announcements to residents, and general-meeting documents.
Committee reporting
Project income and expense, collection rate, and what is outstanding this cycle.
Project types supported
Built for several project types
The core work is similar; billing rules and stakeholders are not.
Office & commercial buildings
Multiple lease rates, shared areas, monthly service charges, and cyclical renewals.
Condominiums
Common-area fees by owned area, sinking funds, reserves, and general-meeting papers.
Housing estate juristic persons
Per-plot common fees, shared infrastructure work, and resident communication.
Large mixed-use projects
Leased and owned space in one project, reported separately by type.
Try it
How a project's data flows
Step from the unit register through to invoices and the committee's report.
Before — chasing signatures
3–7 daysIn-system — approve from a phone
HoursHow we work
From paper files and separate spreadsheets to one project system
The hardest part is getting the unit register right first — everything after that gets easier.
- 01
Build the unit register
Load the unit plan, areas, and current occupants, and reconcile against the real documents.
- 02
Migrate leases and arrears
Bring in active leases and outstanding balances so receivables are right from day one.
- 03
Configure billing rules
Set fee rates, rent, meter charges, and penalties so each cycle calculates itself.
- 04
Open the resident channel
Requests, invoices, and notices on a phone — which cuts the office's call volume.
- 05
Schedule the reporting
Manager and committee reports generate on their cycle instead of being merged by hand.
Run on files and folders
- The tenant register and the arrears list are different files
- Invoices are issued one at a time every month
- Maintenance requests arrive via personal LINE and get lost
- The committee's numbers differ from accounting's
One system on one register
- Open a unit and see its lease, balance, and service history
- The whole project invoices on schedule automatically
- Every request has a number, a status, and an owner
- Committee reports come from the same data as the front line
Best for
More on property
More on property
Project types differ — read the one that matches yours.
Apartment & rental systems
For monthly residential rentals — leases, meters, and per-room invoicing.
Property developer systems
The developer side, from sales through to title transfer.
Construction & contractor systems
Budgets, work stages, and disbursement on project construction.
SME dashboard
Income, expense, and outstanding work across every project on one screen.
Custom software development
Built around the project's real process where off-the-shelf tools stop.
Tool: vacancy cost calculator
See what a gap in occupancy is worth in baht per year.
FAQ
Building & juristic management FAQ
Short answers to what managers and committees ask before starting.
How is this different from apartment and rental systems?
Apartment systems handle monthly residential rentals with a single owner as landlord. Building and juristic-person management has to serve several stakeholders at once — co-owners, tenants, the committee, and common-area contractors — which adds common-area fees by owned area, sinking funds, and general-meeting documentation.
Can a large project with several buildings run on one system?
Yes. The structure is modelled as project, building, floor, and unit, with fee rules attached at the appropriate level. Reporting works either across the whole project or per building, and access rights can limit each building manager to their own building.
Can common-area fees be charged by owned area?
Yes. Each unit's area is held in the register, and each cycle the fee is calculated as the rate per square metre times that unit's area. Both a single project-wide rate and different rates per space type — commercial versus residential in the same building — are supported.
Do tenants and residents need to install an app?
No. The resident channel is a web page that opens on a phone, connected to LINE for notifications and maintenance requests — a channel most residents already use. Not requiring an install is what keeps real adoption high.
Can existing Excel data be migrated?
Yes, and it is always the first step. We load the unit register, occupants, active leases, and outstanding balances, reconciling against the real documents before go-live. Accurate opening balances are what make the receivables report trustworthy from the first cycle.
Does it support audits and general meetings?
Yes. The system records who changed what and when, produces income, expense, and collection-rate reports per cycle, and assembles general-meeting documents — arrears by unit and the status of common-area work — as a downloadable set.
Learn more
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Want the register, leases, fees, and maintenance in one system?
Tell us how many units the project has, what you manage it with today, and which task eats the most time. We'll tell you plainly where to start and how much of the existing data can move.
Chiang Mai team — designed around what building managers and project accountants actually do.